Manager Resources

Essential university policies, procedures, and values to guide and inform decision making.

• Spirit of Georgetown Values
• HR Policy Manual for Staff
  • Paid Leave for Staff
  • Paid Leave for AAPs
  • Family and Medical Leave
  • Local Telework Policy
• University-Wide Policies
• Compliance and Ethics
• Institutional Diversity, Equity & Affirmative Action Policies
• Financial Affairs Policies and Procedures

• COVID-19 Vaccination and Testing Policies and Procedures

• Navigating Public Health Guidelines in the Workplace (For Supervisors)

Resources and guidelines to support Georgetown managers through the employment life cycle of hiring, recruiting, selecting, and offering.

Planning

• How to Create and Post a Position (New, Revised or Replacement Employee)
• Understanding Employee vs. Contractor Designation
• Classification and Compensation Forms
• Staff & AAP Salary Grades
• Guidelines for Setting a Hiring Salary

Recruitment and Selection

• Recruitment Advertising
• Interview Questions and Inquiry Guide
• Reference checking and forms (two professional references must be checked for internal and external finalist candidates)
• Job Posting Template

Hiring Staff

• HR and Payroll Forms (Including Recruitment Forms)
• FY26 New Hire Calendar
• FY25 New Hire Calendar
• GMS Business Process Documentation List
• Faculty Toolkit for Hiring Diverse Candidates
• Inviting and Hiring International Students and Scholars
• Hiring employees to work in foreign countries

Hiring Students

• Hiring Georgetown Students Through the Office of Student Employment
• HR Resources and Training for Recruiting & Hiring Students in GMS
• Hiring Non-Georgetown Students Who Are Minors
• District of Columbia Requirements When Employing Minors

Hiring Temporary Staff

Toolkits and best practices for effectively onboarding new talent to your department and the greater Georgetown community.

Onboarding Toolkit

• Onboarding in a Hybrid Work Environment (Quick Guide)
• Manager Checklist for Onboarding New Employees
• New Employee Checklist
• Net IDs
• Technology Support
• Office Supplies
• New Employee Orientation
• Welcome Email Template
• First-week Schedule Template
• How to: Probationary Period Review in GMS

Employment Eligibility Verification (Form I-9)

• I-9 process
• I-9 information – for departments and hiring managers
• I-9 calendar for Main Campus 
• Obtaining a Social Security Number for non-US citizens

Tools and resources to support managers in the day-to-day logistics of managing and supporting employees.

Timekeeping

• Time Tracking
• Submitting, Approving and Correcting Timesheets
• Holiday Timesheet Procedures
• Guidelines for Time Recording for Inclement Weather and Other Emergencies

Managing Performance

• Probationary Employment Period
• Mid-Year and Annual Performance Management

Communication and Connection

• Managing Meetings Template
• Building Community Virtually 

Separations/Offboarding

• Manager checklist for Terminating an Employee
• Layoff Policy (Please contact your HR Business Partner in advance)
• Layoff Forms
• Need support offboarding an employee? Contact your HR Business Partner for tailored guidance.

• Mode of Work Guidance for Managers
• Local and Non-Local Telework Guidelines
• Leading High Impact Remote Meetings

• Requesting and Managing Employee Accommodations
• Accessibility at Georgetown
• Gender Pronouns Practices
• Bias Reporting
• Employee Resource Groups (ERG)
• Georgetown Women’s Alliance (GWA)
• Building Community Virtually 

Training and continuous learning opportunities for managers looking to grow professionally as Georgetown leaders as well as develop their employees.

• Managing Employees at Georgetown 101 (HR)
• Manager Self Service Training (GMS) (UIS)
• Dare to Thrive: Leading with Wellbeing (GUWellness)
• Institute for Transformational Leadership