Orientation and Onboarding
Congratulations and welcome to Georgetown University! As a historically Jesuit institution, we believe that serious and sustained discourse amongst people of different faiths, cultures, and beliefs promotes intellectual understanding, organizational growth, and academic excellence. We embody this principle in the diversity of our students, faculty and staff, our commitment to justice and the common good, our intellectual openness, and our international character. As a new employee, your own unique gifts, perspective, and responsibilities will play an integral role in advancing our values and mission. We are thrilled to assist you in starting your Georgetown journey and integrating as a new “Hoya”.
Getting Started as a New Hoya
Orientation and Onboarding at Georgetown
To begin the onboarding process, we invite you to review and complete the New Employee Onboarding Checklist, which outlines your employee onboarding tasks and responsibilities. Prior to your first day, please review the following information:
Register for New Employee Orientation(s)
All new academic and administrative staff members (excluding faculty and hoya temps*) are required to attend New Employee Orientation “NEO” (held bi-weekly on Tuesday mornings). You will receive an email from our Georgetown Management System (GMS – Workday) to your Georgetown email and secondary email with an invitation to register for orientation from email@example.com within 3 business days of your start date (pending NetID activation). Orientation information is also outlined in your offer letter. Please choose the orientation session that is held on the Tuesday following your first day of employment in order to have the most beneficial experience. If you do not receive an email, please register for NEO at this link with a GU email and the full name you applied to Georgetown with.
- Note: To maintain a safe and secure learning environment, employees must use a GU email and password to login to the Zoom session (no exceptions). If you do not have your University NetID by your first day of employment, please follow these steps to locate your NetID and create an email. If you cannot locate your NetID, please contact your direct supervisor for support. Additional questions or requests can be directed to firstname.lastname@example.org (new window).
Complete Your Federal I-9 Paperwork
New Employees must complete both sections of the Federally required I-9 Form by the end of the day on the fourth day of employment (for example, if your offer letter indicates that your first day is Monday, all sections must be completed and submitted to HR by that Thursday at 5:00pm). You can learn more about this process on the HR I-9 Website and in the New Employee Checklist.
Explore Benefits and Attend Benefits Orientation
You can learn about the many holistic benefits provided by reviewing the Annual Benefits guide (see top of page) and attending New Employee Benefits Orientation “NEBO” (held biweekly on Tuesday afternoons). Prior to this session, we strongly recommend reviewing the Total Rewards Guide and reviewing the Annual Benefits Guide (see top of page) which outlines benefit plan options and costs, how to enroll in benefits through Georgetown Management System (GMS), and who to contact for additional support. Register for NEBO at this link with your GU email address and full name.
Tour the Hilltop Campus
Join University HR for an accessible tour of Georgetown’s “Hilltop” Campus (3700 O St. NW) to learn more about key campus resources, academic and administrative buildings, sacred spaces, and institutional history. Afterwards, we will enjoy conversation and connection over lunch (free to registered participants). This tour is hosted on the last Friday of every month, excluding Good Friday. In the meantime, we encourage you to explore the interactive campus map (new window). Additional information on public transportation, parking fees, carpooling benefits, and more can be found on the Office of Transportation (new window) website. Register for the Campus Tour (new window).
Additional Information and Resources
Hourly/Non-Exempt Employees or manager of hourly/non-exempt employees should register for TimeTracking in GMS.
Hoya Temps should review Hoya Temps Employee Resources (new window) website and contact John Williamson (new window) with any questions regarding your specific orientation process. Hoya Temps are not required to attend NEO.
New to Higher Education? Check out this CUPA-HR course on Understanding Higher Ed.
New Faculty should attend New Faculty Orientation (NFO – held annually in August) and speak to their direct supervisors and/or Deans for more information on tailored onboarding.