Human Resources & Payroll Forms –
GMS Documentation & Forms
- Changes to Organizations and Roles (updated June 2012)
- Guidelines for Time Recording for Inclement Weather and Other Emergencies
- GMS Role Descriptions (to use when creating a new or revised position with one or more GMS roles) ‘
Payroll Schedule & Forms
- State tax withholding forms should be completed within GMS. For detailed instructions on how to submit your state tax withholding, please refer to the Employee Self Service Quick Reference Guide.
- FY2026 New Hire Calendar
- FY2025 New Hire Calendar
- FY2024 New Hire Calendar
- Payroll Calendars
- General Payroll Form (GPF) (Use it to request a timesheet correction or override, reimbursements, retroactive pay, deductions, and more.)
- Direct Deposit Instructions (PDF) (updated August 2015)
- DC Withholding Allowance Certificate (PDF)
- Maryland MW 507 Withholding Certificate (PDF)
- Virginia VA-4 Personal Exemption Worksheet (PDF)
- D-4A Form Certificate of Non-Residence in DC (PDF)
- W2 Request Form (PDF*) (for former employees only) (updated February 2013)
- Stop Payment Form (Word) or Stop Payment Form (PDF)
Recruitment
- GMS Recruiting Job Aids and training materials
- Employment Application (Word) (updated October 2014)
- Reference Checking (Authorization Form) (Reference Questions) (Reference Questions – Word Form)
- Position Description Form
- Required language to be included in all position descriptions for: Department Financial Manager for Sponsored Projects
Classification & Compensation Forms
Please see the HR eRequests page for the new Position Description form and instructions for submitting staffing requests through GMS.
Required language to be included in all position descriptions for: Department Financial Manager for Sponsored Projects
Hiring
- Employment Application (Word) (updated October 2014)
- Confidentiality Agreement for Employees (PDF)
- Confidentiality Agreement for Contingent Workers (PDF)
- I-9 Form (USCIS Website)
Offer Letter Templates
Tip: Once you have completed the offer letter, save it as a PDF to remove shading/field indicators.
Offer letters must be accompanied with a Confidentiality Agreement.
Ongoing/Regular Positions
Term Positions
- Term Biweekly Hourly Staff
- Term Biweekly Salary Staff
- Term Senior Level Professional
- Term Extension Template
Temporary Positions
Student Employment
Teleworking
- Information Security Requirements for Teleworkers
- Protected Health Information (PHI) Requirements for Teleworkers
Medical Leave
- FMLA Website
- FMLA Employee Checklist (Employee)
- FMLA Manager Checklist (Manager)
- Medical Certification Form (Word)
- Medical Certification Form (PDF)
- Return to Work Medical Certification Form (Word)
- Return to Work Medical Certification Form (PDF)
Performance Management
Layoff
- Layoff Plan Review Form (updated 2021)