HR eRequest

The Department of Human Resources has developed the HR eRequest process in the Georgetown Management System (GMS) in order to streamline and improve human resources processes for administrative employees. Managers and department administrators (DAs), with the support of Human Resources and Finance staff members, can initiate, monitor and complete HR staffing requests using a single one access point in GMS.

Law Center, Main Campus and Medical Center will be able to submit HR eRequests beginning September 6, 2022.

Please note that the HR eRequest process does not currently include faculty and student worker transactions. These are handled through separate processes. Please refer to your campus page for further information.

Simplified and Accelerated

GMS will be the single point of entry for HR processes and records.

Visibility

New reporting functionality allows requests to be tracked throughout the approval process.

Standardization

All departments will have a single process to follow.


How It Works

Initiating a Request

Managers and DAs can use the HR eRequest form in GMS to submit a wide range of requests for staff and AAP employees and positions using only a position description. The HR eRequest process eliminates the need for managers to complete any other forms.

It is important for initiators to familiarize themselves with the types of staffing requests supported by this process.  The eight staffing request types and their definitions are listed below with links to the HR Policy Manual for further detail where appropriate.

Create Position

Request for a new position to perform duties that cannot be performed by the existing employees/positions in a department..

Recruit

Request to post a vacant position for recruiting. May be a straight replacement or require review for new classification / compensation prior to recruiting.

Reclassification

Request for classification/ compensation review of an existing position with an active incumbent to reflect significant changes to the duties performed by that position.
(HR Policy 706)

Salary Adjustment

Request for a permanent salary increase of up to 10% for an active employee for reasons including new skills, equity and retention.
(HR Policy 708)

Acting Pay

Request for a temporary salary increase of up to 20% when an  employee assumes all of the responsibilities of a vacant position in a higher salary grade.
(HR Policy 708)

Additional Work Pay

Request for a  temporary salary increase of up to 10% for short-term work outside the scope of a position’s normal responsibilities resulting from a vacancy or special project. (HR Policy 708)

FTE Change

Request to change the number of hours an active employee is assigned to work each week without a change in the rate of compensation.
(1 FTE = 40 hours/week)

Term Extension

Request to extend the employment end date for an employee in a term position, a position that is expected to be for a fixed period greater than six months, without a change to the compensation of the active employee.

GMS Workflow and Tracking

Once submitted, a staffing request will route through a series of review steps as outlined with responsibilities below. Initiators can track their submissions using the new My HR Requests report.

Manager or Department Administrator - Submits request in GMS. HRC - Reviews request for required HR data. Finance Partner - Reviews request from budget perspective. HR Comp & Class - Reviews for compliance and classifies as needed. Campus CFO - Final budget review. HRC - Closes Request.

Campus Resources and Training


University Human Resources