Inclement Weather and Other Emergencies – Instructions for Time Reporting

UNIVERSITY OPEN WITH LIBERAL LEAVE:

• All designated emergency employees must report to work on time and should report their hour as Regular Hours in GMS for that day.
• Employees who must work pursuant to an instructional continuity plan must do so and shouldreport their hours as Regular Hours in GMS for that day.
• Other Regular and Term Hourly employees scheduled to work who report within two hours oftheir normal start time will be paid for their scheduled hours and should report them as RegularHours in GMS for that day.
• Other Regular and Term Hourly and Salaried employees scheduled to work who do not report towork should use Request Time Off with the Paid Leave (not “Paid Leave Unscheduled”) type inGMS to use their accrued paid leave for their regularly scheduled time.
• Hoya Staffing employees scheduled to work who report within two hours of their normal starttime will be paid for their normal hours and should report them as Regular hours in GMS for thatday.
• Hoya Staffing employees who have accrued leave who do not report to work may use RequestTime Off with the Paid Leave (not “Paid Leave Unscheduled”) in GMS to use accrued leave fortheir regularly scheduled time.
• “Other Temporary or Intermittent employees scheduled to work who have accrued leave who donot report to work may use Request Time Off with the Paid Leave (not “Paid LeaveUnscheduled”) in GMS to use accrued leave for their regularly scheduled time.

UNIVERSITY OPEN WITH DELAYED ARRIVAL AND LIBERAL LEAVE:

• All designated emergency employees must report to work on time and should report their hours as Regular Hours in GMS for that day.
• Employees who must work pursuant to an instructional continuity plan must do so and shouldreport their hours as regular hours in GMS for that day.
• Other Regular and Term employees scheduled to work may report to work or take leave.
  • Hourly Employees scheduled to work who report to work should report at the designatedtime, or their normal start time if later, and if the designated time is later should report thehours between their regular start time and the designated time as Regular Hours in GMS for that day.
  • Hourly and Salaried employees scheduled to work who do not report to work should useRequest Time Off with the Paid Leave (not “Paid Leave Unscheduled”) type in GMS touse their accrued paid leave for their regularly scheduled time.
• Hoya Staffing employees scheduled to work who report to work should report at the designatedtime, or their normal start time if later, and if the designated time is later should report the hoursbetween their regular start time and the designated time as Regular Hours in GMS for that day.
• Hoya Staffing employees who have accrued leave who do not report to work may use RequestTime Off with the Paid Leave (not “Paid Leave Unscheduled”) in GMS to use accrued leave fortheir regularly scheduled time.
• Other Temporary or Intermittent employees scheduled to work who have accrued leave whoreport to work at the designated time, if later than their regular start time, or do not report towork may use Request Time Off with the Paid Leave (not “Paid Leave Unscheduled”) in GMSto use accrued leave for the regularly scheduled hours not worked.

UNIVERSITY OPEN WITH EARLY DEPARTURE:

• All designated emergency employees must remain at work, and must report to work on time ifthey are scheduled to start after the dismissal time, and should report their hours as Regular Hours in GMS for that day.
• Employees who must work pursuant to an instructional continuity plan must do so and shouldreport their hours as Regular Hours in GMS for that day.
• Other Regular and Term employees scheduled to work may leave at the designated dismissaltime and will be paid for the authorized excused hours.  Hourly employees should report thehours between the designated time and their regular end time as Regular Hours in GMS for thatday.
• Hoya Staffing temporary employees scheduled to work may leave at the designated dismissal time and will be paid for the authorized excused hours.  They should report the hours between the designated time and their regular end time as Regular Hours in GMS for that day.
• Other Temporary or Intermittent employees scheduled to work who leave at the designated dismissal time, should report the actual hours worked as Regular Hours in GMS, and if they have accrued leave may use Request Time Off with the Paid Leave (not “Paid Leave Unscheduled”)in GMS to use accrued leave for the regularly scheduled hours not worked.

CAMPUS CLOSURE:

• All designated emergency employees must report to work on time and should report their hours as follows:
  • Employees represented by a Union (Allied, SEIU) and who are required to work during a campus closure should record hours worked as “Inclement Weather Worked” in GMS for that day.
  • All other Regular and Term Hourly employees who are required to work during a campus shut-down should record their hours worked as “Regular Hours” in GMS for that day.
• Unless classes are cancelled, Employees who must work pursuant to an instructional continuity plan must do so and should report their hours as Regular Hours in GMS for that day.
• Other Regular and Term Hourly employees scheduled to work who are not required to work should record their hours as “Inclement Weather” in GMS for that day.
• Hoya Staffing and Other Temporary or Intermittent employees should not report to work and will not be paid for the day(s) of closure unless they have accrued leave that they choose to use which should be requested as Paid Leave (not “Paid Leave Unscheduled”) in GMS.

Please note that in all circumstances, Hourly Student employees will only be paid for actual hoursworked, which should only be recorded as Regular Hours in GMS.