Performance Management Evaluations

Annual Performance Evaluation
Training and Resources
Mid-Year Review
Frequently Asked Questions

2025 Annual Performance Review

The Annual Performance Review process creates an opportunity for managers and employees to discuss departmental and individual goals, recognize challenges and accomplishments from the prior year, and plan for professional development in the year ahead.

Core Components of the Annual Review

Performance Competencies
Rating Scale
Goals

2025 Performance Review Key Deadlines

Phase
Date
Evaluations launched in GMS  for eligible Staff
Tuesday, February 18
Self-Evaluation Due in GMS
Friday, March 7
Manager Evaluation Due in GMS
Friday, March 28
Manager’s Manager Approval Due in GMS
Thursday, April 10
Performance Review Meetings Completed (Outside of GMS)
Friday, May 30

Performance Management Training and Resources

The Learning and Development team offers performance management training for all employees who are eligible for the Annual Review process in various formats. Please read the training descriptions carefully and note the training format, recommended sequence, and location prior to signing up.

  • Driving My Performance Success at Georgetown (Webinar – 60 minutes)
    • This 60-minute training introduces Georgetown University employees at all levels to the annual performance lifecycle at Georgetown and how to best manage and track your performance progress, evaluate yourself, and build a performance relationship with your supervisor. Register here.
  • Managing Employee Performance at Georgetown (Recorded Webinar – 60 minutes)
    • This 60-minute training geared towards Georgetown University Managers and Supervisors introduces the annual performance lifecycle at Georgetown, the manager role in evaluating performance, and best practices for engaging employees in continuous performance conversations. A recording of this session will be available by March 1, 2025.  If you would like a copy of the recorded webinar, please email learning@georgetown.edu. 
  • Annual Self-Evaluation Workshop (In-Person or Zoom – 60 minutes)
    • This live, interactive workshop is designed to support employees in preparing for and completing the Annual Performance Management Self-Evaluation. In this workshop we will briefly recap the key components of the annual review process, how to appropriately utilize the rating scale to advocate for oneself through real-life case examples, and reserve time for Q&A with HR professionals. Employees are expected to attend “Driving My Performance Success” prior to this session for the most beneficial learning experience and to review the Performance Terms and Tools in advance. The in-person sessions are designated by campus and the virtual sessions are open to all campuses. Register Here.
  • Annual Manager Evaluation Workshop (In-Person or Zoom 60 minutes)
    • This live, interactive workshop is designed to support Managers in preparing for and completing the Annual Manager Evaluation of your direct report/supervisee. In this workshop we will discuss the key components of the annual review process, how to appropriately utilize the rating scale to measure employee success through real-life case examples, and reserve time for Q&A with HR professionals. Managers who sign up for this course are expected to attend “Driving My Performance Success” prior to this session for the most beneficial learning experience and to review the Performance Terms and Tools in advance. The in-person sessions are designated by campus and the virtual sessions are open to all campuses. Register Here.

GMS Office Hours

Get personalized support for navigating performance management tasks in GMS. Available Tuesdays, February 18 – March 25, 1:30pm-2:30pm. These 15-minute sessions help employees and managers address key processes including:

  • Employees: Completing and submitting performance reviews
  • Managers/Manager’s Manager: Managing review approvals
  • Technical Issues: Guidance on next steps if still encountering challenges 

Please Note: For technical problems that require system troubleshooting, you may be directed to the appropriate support team.

When booking, share details about your concern to ensure a productive session. Click here to book your 15-minute appointment.

Guides and GMS Job Aids

Employees
Managers
Annual Self-Evaluation – planning worksheet
Annual Manager Evaluation – planning worksheet
Performance Competencies and Ratings Guide
Performance Competencies and Ratings Guide
Completing the Employee Self-Evaluation in GMS
Completing the Manager Evaluation of an Employee in GMS

Completing the Manager’s Manager Approval in GMS
Creating SMART Goals
Leading the Performance Meeting – Sample Agenda

Performance Review FAQs 

Performance Review Frequently Asked Questions

Annual Review: Regular/Term Staff and AAP employees (non-union) hired prior to February 28, who have successfully completed their applicable probationary period which can be found in your offer letter.

Mid-Year Review: Regular/Term Staff and AAP employees (non-union)  who have completed their probationary period may participate in the Mid-Year Review process in GMS.

Annual Review: Eligible employees, their direct Managers, and their Manager’s Manager. 

Mid-Year Review: Eligible employees and their direct Managers.

Union represented employees are not required to participate in this GMS process. Union represented employees should connect with their direct supervisor with  any questions.

Please reach out to your assigned HR Business Partner (HRBP) for more information regarding performance reviews for union-supported employees.

Speak with your direct supervisor to confirm your probationary status. Review the probationary period policy for more information.

The self-evaluation is a fully electronic process that will become available in your GMS (workday) inbox (date to be announced). Employees will submit a self-evaluation first, which will be routed to their Manager who will conduct a Manager Evaluation. Then, these evaluations will be routed to the Manager’s Manager for approval. For a detailed explanation of this process, please attend our Performance Management: Self-Evaluations training.

After an employee completes their self-evaluation in GMS, it will route to the manager’s GMS inbox and generate an email notification to the manager.  The manager will then complete the manager evaluation in GMS. Annual Reviews are also routed to the manager’s manager for approval.  Once the manager’s manager approves the evaluation, the manager will release the evaluation to the employee and prepare for a one-on-one performance evaluation meeting with their employee.

Please contact your HR Business Partner (HRBP) to confirm you are eligible for this year’s performance review process.

Please email help@georgetown.edu to submit a help ticket.

Please email your HR Business Partner (HRBP) for support.

Training is available (top of page) for all eligible employees to learn more about the process. Please email your HR Business Partner (HRBP) for support.

Employees and their managers can view past performance evaluations in GMS by navigating to the employee profile in GMS and click “Performance” for the menu on the left side of the page. Additionally, users can type “My Reviews” into the search bar in GMS and click on the available report which will display all available Performance Evaluations.

Optional Mid-Year Performance Review

The Mid-Year Performance Review is a brief 5-question assessment conducted in GMS to encourage reflection and foster developmental conversations between employees and managers. Managers and employees should also use this process to discuss departmental and individual goals, recognize challenges and accomplishments from the review period, and to plan for professional development in the future.

The Mid-Year Review begins with an Employee Self-Review followed by a Manager Review. After the manager completes their review, the manager and employee will meet to discuss the Mid-Year Review and set future performance goals. The process is finalized in GMS with the employee acknowledging receipt of the review. The Mid-Year Review must be completed in GMS by December 11, 2024.

  1. Employee Self-Review
  2. Manager Review
  3. Mid-Year Review Meeting (Outside GMS)
  4. Employee Acknowledgement

The short Mid-Year Review format in GMS includes five questions followed by a chance to review, update, or add new professional goals.

  1. Accomplishments during this period (March ‘24 to October ‘24)
  2. Areas where I am doing well 
  3. Areas where I need improvement
  4. What are future opportunities for professional development?
  5. What do I need to achieve my goals? 

This is a change from the previous Mid-Year Review format which only included a review of goals and the assignment of an overall rating.

How To Initiate a Mid-Year Review

The Mid-Year Review can be initiated in GMS by managers or by your area-specific HR Business Partner. A job aid is available to guide managers through the process of initiating the Mid-Year Review in GMS. Initiate a Mid-Year Review in GMS (Job Aid).

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