GMS Business Process Documentation List

BUSINESS PROCESSES	DOCUMENTS / INFO REQUIRED FOR BUSINESS PROCESS	UPLOAD DOCUMENT(s) TO GMS?	HR REVIEWER
Create Position	Position Description Form HR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Create Position	Position Description Form HR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Edit Position Restrictions	Position Description Form HR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Freeze Position
Close/Freeze Position	GMS Comments
Create Job Requisition (Recruiting for Replacement)	Position Description Form HR eRequest For IDEAA Waiver Only supporting documentation including: A memorandum that outlines the factual basis or business reason for the hire and the qualifications of the desired candidate The candidate’s resume or curriculum vitae Documentation from either Human Resources or the Provost/EVP’s office that the position has been budgeted, approved, or graded in the case of staff positions If the waiver request is for a grant-funded position, upload any pages from the grant that pertain to the candidate	Yes	Carla Moussavou
STAFFING
Hire/Rehire (if former employee)	Offer Letter (templates) Confidentiality Agreement HR eRequest As Needed Emergency EE Status Form DC Work Permit for Minors Hoya Staffing Terms & Conditions Certification of Minor and Student Status Form (for Non-GU Students)	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Change Organization Assignments for Worker	GMS Comments	No
			Lauren McPhail Guna Periyasamy Ramamurthy
CHANGE JOB
Promotion	Offer Letter HR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Demotion	Offer Letter HR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Lateral Move	Offer LetterHR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Reclassification – Promotion	HR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Reclassification – Lateral	HR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Reclassification – Demotion	HR eRequest	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Change Job Family	Offer Letter (templates) Confidentiality Agreement HR eRequest As Needed Emergency EE Status Form DC Work Permit for Minors Hoya Staffing Terms & Conditions Certification of Minor and Student Status Form (for Non-GU Students)	Yes	Lauren McPhail Guna Periyasamy Ramamurthy
Appointment Detail (Data changes including FTE, Business Title, Location, etc.)	GMS Comment
Change Supervisory Organization (within GMS)	GMS Comment		Lauren McPhail Guna Periyasamy Ramamurthy
Correction	Documentation dependent on changes. Examples include HR eRequest, email from C&C Team	Yes
			Lauren McPhail Guna Periyasamy Ramamurthy
Add Additional Job	Offer Letter for Additional Job	YES	Lauren McPhail
End Additional Job	GMS Comments		Lauren McPhail
Service Dates Change	GMS Comments		Lauren McPhail
Termination	Resignation Letter for voluntary resignations	YES	Campus/Dept Appropriate HRBP
Contract Contingent Worker	GMS Comments		Campus/Dept Appropriate HRBP
End Contingent Worker Contract	GMS Comments		Campus/Dept Appropriate HRBP
COMPENSATION
Request Compensation Change	HR eRequest	YES	Nicholas Bashour Kim Locastro Passion Martin
Request One-Time Payment	HR eRequest	YESYES	Nicholas Bashour Kim Locastro Passion Martin

Personal Information


Legal Name	Social Security Card or Driver’s License	YES	I-9 Analyst
Date of Birth	Birth Certificate	YES	I-9 Analyst