I-9 OFFICE HOURS AND LOCATION
The HR & Benefits Offices:
Darnall Hall, M-31 - Monday Only
9:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:30 p.m.
2115 Wisconsin Ave., 6th Floor, Suite 601 - Tuesday through Friday
TUesday - Thursday hours:
9:00 A.M. TO 12:00 P.M. AND 1:00 P.M. TO 4:30 P.M.
9:00 A.M. to 12:00 P.m.
International employees, please make an appointment with the I-9 analyst by emailing
Transportation and Parking for 2115 Wisconsin Avenue
Take the Wisconsin Shuttle that is located on campus in front of Darnall Hall and Epicurean. Exit the bus at the second stop at 2115 Wisconsin Avenue, take the elevator to the 6th floor, and check in at the reception desk. The shuttle runs Monday through Friday. Please click here for the GUTS Wisconsin Avenue Shuttle schedule.
If you are driving, there is a parking garage in the building. The entrance to the garage is located at the very end of Whitehaven Street (you may enter 3300 Whitehaven St, NW into your GPS, however, drive past the entrance to 3300 to the end of the street). Please park on G2 or G3. The elevators to our building are located in the middle of the parking areas. The first hour is $5.00. There is also nearby street parking, both metered and unmetered.
The I-9 process
All new hires on the Main Campus (Faculty, Staff and Students) need to complete their Form I-9 on or before their first day of employment for pay with the I-9 Analyst or an authorized representative in University Human Resources (UHR). An employee may be asked to stop working until such time as the I-9 form is completed. A new hire can fill out the Form I-9 at any point after an offer is made and accepted. The I-9 office is located at 2115 Wisconsin Ave NW, 6th floor.
- On the first day of work - newly hired employees should come to University Human Resources (UHR) to complete I-9 Form and to present their original documents. If the employee does not have their original documents they will have THREE business days to present the documents to the I-9 analyst or they will not be allowed to work until they have completed the I-9 form. For additional information on acceptable documents, please see the General Information of Georgetown University I-9 Process.
- For District of Columbia, Maryland and Virginia State tax forms* - You will need to file a DC tax form if you reside in DC for 183 days or more within the calendar year. For students that is about two semesters. If you do not meet the 183 day requirement you may file a DC non resident form.
* We are NOT authorized to give ANY tax advice. If you are not able to complete the state tax form unassisted while in the Human Resources office you may take the form home with you. You may return the completed state tax form to this office or have your Department Administrator send the form directly to payroll. The Federal tax form is electronic and can be completed online through GMS.
Georgetown Management System onboarding instructions - As a courtesy to new employees we provided a step by step guide to the GMS onboarding process and instructions on how to set up their NetID password. The GMS onboarding allows an employee to set up:
- Review Employee Handbook
- Add Payment Elections *
- Change Personal Information, Change Contact Information, Change Legal Name, Change Preferred Name
- View Important Notices for Georgetown University 403(b) Retirement Plan Participants*
- Complete Federal Withholding Elections*
- Change Benefits for Life Event
- Change Emergency Contacts*
- International employees - We provide important tax and social security information to international employees. For additional information on Social Security Numbers for US Noncitizens, please see the How to Obtain a Social Security Number for a US Noncitizens.docx.
- Once the I-9 has been completed - the form and the supporting documents will be uploaded into GMS. The I-9 Analyst will also enter ID Information, such as social security number, passport, visa and employment authorization information into GMS. If the employee is not in the GMS at the time the I-9 is processed the I-9 analyst will digitally store a copy of the I-9 until the profile becomes available. They will also provide the employee witha signed receipt as proof the I-9 was completed. This receipt should be returned by the employee to their department administrator or hiring manager.