2024 Winter Holiday Payroll and Time Entry Procedures
The winter holidays require some special considerations, including early deadlines for payroll and time entry. Please read below for detailed instructions and processing deadlines for the end of the year.
The final pay date of 2024 is Friday, December 27 for biweekly paid employees and Monday, December 31 for monthly paid employees. The first bi-weekly pay date of 2025 is Friday, January 10.
The year-end holidays necessitate early submission and approval of employee timesheets for the pay period December 9 through December 22.
Timesheets for this period must be approved NO LATER THAN 5 p.m. on Tuesday, December 17 for payment on Friday, December 27, as noted in the payroll calendar.
In order to facilitate timely submission, timesheets for the pay period December 9 through December 22 are available for completion in GMS today.
In order to meet the approval deadline, estimated hours must submitted and approved by December 17 for the period Tuesday, December 9 through Sunday, December 22.
Managers who will be out of the office prior to the start of the University’s winter holidays should delegate their inboxes to assure the uninterrupted processing of timesheets and payroll.
Timesheets for this period must be approved NO LATER THAN 5 p.m. EST on Tuesday, December 17.
Full-time and part-time hourly employees should refer to the Holiday Timesheet Procedures in GMS for detailed instructions for entering time worked on a university holiday.
Please refer to the university’s Holiday Policy for administrative staff and AAPs.
Salaried Employees
Salaried employees can submit a paid time off request using the Holiday Compensatory Time to account for any holiday(s) worked.
This time off must be taken within the same fiscal year (i.e. prior to July 1, 2025).
