Student Recruiting and Hiring in GMS

If you need to hire multiple students without posting a job, you can use the direct hire process. 

Once your job posting is approved, you can view it in the Georgetown Management System (GMS). Navigate to the ‘Recruiting’ dashboard and select ‘My Job Postings’ to see all your active postings. You can also filter by status or date to find specific listings.You can also run the Student Job Postings report to view all job postings and confirm that your posting is live and looks as expected. If changes are needed, you can initiate an edit job requisition process to unpost and repost the position.

Yes, each job posting in GMS generates a unique external link. After approval, you can find this link by searching for and running the Student Job Postings report to view all job postings. Click on yours and copy the link in the address bar to share with candidates.

To ensure students remain active in your supervisory organization, verify their employment status in GMS. If they are still active and meet all work eligibility criteria, no further action is needed. If adjustments are necessary, update their status or rehire them as required.

To post and hire for a Graduate Academic Graduate Employee (GAGE) position:

• Complete the Graduate Student Position Request Form to determine GAGE qualification.
• Submit the form for approval through your department.
• Once approved, create and post the job in GMS following the standard job posting procedures.
• Ensure the term ‘GAGE’ is included in the job posting title.
• Conduct interviews and select a candidate through the system.

If you lack the role in GMS to post jobs, request access by contacting your department’s HR administrator or the GMS helpdesk. They can provide guidance on obtaining the necessary permissions or post the job on your behalf.

An HRC can change an incorrect start date on a hire business process (Business Process), initiate a correction request in GMS. Navigate to the specific Business Process, select ‘Actions,’ then ‘Correct Start Date.’ If you encounter issues, contact the HR support team for assistance.

An HRC can change an active student’s compensation or job title, submit a ‘Change Job’ action in GMS. Provide the updated details and justification for the change. 

The Primary Recruiter and the Manager can disposition candidates, but not the HR Contact. The Primary Recruiter can be changed at any time directly from the Job Requisition if the HRC wants to take over this task.

To search for Federal Work-Study (FWS) or Non-FWS jobs, log in to GMS and access the ‘Student Jobs’ Dashboard. Use the search filters to find available positions. A job aid is available on the HR website for step-by-step instructions on Applying to a Student Posting in navigating GMS.

All GAGE positions should have the term GAGE in the job posting title. Search for this term on the student jobs site.

If you cannot log in to GMS, verify your credentials and contact UIS at help@georgetown.edu for support or to reset your password.

Yes, you can accept a job if you are under 18, but you must obtain a signed work permit. The permit must be submitted to your hiring manager before starting work. Visit the HR website for more details on obtaining a DC work permit.

New hires must complete an I-9 form. If you are a returning student and completed an I-9 within the past three years, your I-9 should still be valid. Confirm your status by emailing I-9@georgetown.edu. Section 1 of the I-9 is completed online in GMS Onboarding tasks, and Section 2 is done in person at the I-9 office within the first three days of your start date. For questions, contact the I-9 office directly.

For tax-related questions during onboarding, contact the tax office at taxdepartment@georgetown.edu. They can assist with state and federal form inquiries.

For paycheck issues, contact the Payroll Services team at payrollservices@georgetown.edu or visit their office at 2115 Wisconsin Avenue NW – Suite 601. Office hours are Monday to Friday, 8:30 am – 5 pm.