Hiring Managers

After your department creates the position and submits a job requisition in GMS, it will be routed for approval to your Finance Department. Once the job requisition has been approved, Hoya Staffing will be able to work on filling your position in GMS. See Sample billing rates and fees for Hoya Staffing employees.

Human Resources Contacts and/or Academic HR Partners are responsible for creating positions and job requisitions for Hoya Staffing Temporary Employees in GMS. Please see the Create a Hoya Staffing Temp Position and  Create a Job Requisition for a Hoya Staffing Temp Position job aids for specific guidance on these GMS processes.

Important Information About Your Hoya Staffing Temp

Duration of Temporary Assignments

Temporary positions should be assigned for a short period. Temporary assignments should not exceed twelve months. If it becomes necessary to retain a temporary employee for more than twelve months the department must reach out to their HR Business Partner and/or the Director of Talent Acquisition to discuss options.

Hours of Work

Hoya Staffing temporary employees are only paid for actual hours worked. Specific exceptions include:

• Leave – Hoya Staffing temporary employees are eligible to accrue paid leave at the rate of one hour for every 30 hours worked. Leave Requests are approved by Hoya Staffing only; Temporary employees must notify assignment supervisors, and Staffing Specialist, when they are out sick or have a scheduled medical procedure. This leave time can also be used to tend to sick family members.
• Holiday Pay – Hoya Staffing temporary employees are eligible to be paid for holidays when an official University holiday occurs, provided that they were regularly scheduled to work on the day that the holiday was observed, and that they worked their regularly scheduled days and hours before and after the holiday. Eligible holiday pay is paid by the department where the temporary employee is assigned.
• Inclement Weather – Hoya Staffing temporary employees are eligible to be paid from their regular start time when the University’s operating status is “Delayed Arrival” if they arrive by the specified opening time and work the rest of their regularly scheduled hours. They are not eligible to be paid for days when the University is “Closed” unless they are required to work on those days. Please encourage your temporary employees to sign up for Hoya Alert to receive notifications of the University’s operating status.

Time Recording

Hoya Staffing temporary employees are required to complete a timesheet in GMS by close of business on Fridays.

• Instructions for submitting a GMS timesheet

The assignment supervisor and/or timekeeper will receive the timesheet in GMS for approval. All timesheets must be approved by 12:00 on Monday. Any timesheets that are not approved by this time will route to Hoya Staffing for approval.

Vehicle Operations

Hoya Staffing temporary employees must be approved before driving a University vehicle, their own vehicle, or any other vehicle on University business. Please let us know if your temporary job requires operating a vehicle so that we can have the employee complete the required forms.

Teleworking

Hoya Staffing temporary employees are now authorized to work remote or hybrid assignments.