2023 Winter Holiday Payroll and Time Entry Procedures
As recently announced by university leadership, Friday, December 22, 2023 has been designated as a University Holiday this year.
The winter holidays require some special considerations, including early payroll and time entry deadlines. Please read below for detailed instructions and processing deadlines for the end of the year.
Friday, December 29 is the final pay date of 2023 for monthly and biweekly paid employees. This is a change from prior years when the final pay date of the calendar year was the last day the University was open prior to the holiday break. December 29 is also the third pay date of December, and as such, non-retirement benefit deductions will not be processed from this pay. The first bi-weekly pay date of 2024 is Friday, January 12th.
The year-end holidays necessitate early submission and approval of employee timesheets for the pay period December 11 through December 24.
Timesheets for this period must be approved NO LATER THAN 5 p.m. on Monday, December 18th for payment on Friday, December 29, as noted in the payroll calendar.
In order to facilitate timely submission, timesheets for the pay period December 11 through December 24 are available for completion in GMS today.
In order to meet the approval deadline, employees must submit estimated hours for the period Tuesday, December 19 through Sunday, December 24.
Holiday Part-Time hours MUST be entered for any holidays for which a part-time employee is scheduled to work on Thursday, December 21 and Friday, December 22.
Managers who will be out of the office prior to the start of the University’s winter holidays should delegate their inboxes to assure the uninterrupted processing of timesheets and payroll.
Timesheets for this period must be approved NO LATER THAN 5 p.m. ET on Monday, December 18.
Full-time and part-time hourly employees should refer to the Holiday Timesheet Procedures in GMS for detailed instructions for entering time worked on a university holiday.
Please refer to the university’s Holiday Policy for administrative staff and AAPs.
Salaried Employees
Salaried employees can submit a paid time off request using the Holiday Compensatory Time to account for any holiday(s) worked.
This time off must be taken within the same fiscal year (i.e. prior to July 1, 2021).
