New Hires

Orientation and Onboarding

Congratulations and welcome to the Georgetown community! As a Jesuit Institution, our values embrace integration of learning, faith and service, care for the whole person, character and conviction, religious truth and interfaith understanding, and a commitment to building a more just world. Your contributions will play an integral role in advancing this university mission. The Department of Human Resources has a number of resources available to prepare you for your first day and beyond.

Prior to Starting at Georgetown

Georgetown University New Employee Checklist
The New Employee Checklist (PDF) is an easy-to-follow list of tasks to complete and resources to use in your first week at Georgetown University.

Register for New Employee Orientation (NEO)

NEO is the university-wide new employee orientation session coordinated by the Department of Human Resources. We welcome and encourage newly hired staff members to attend NEO on their first day of hire to have the most beneficial experience. You will have the opportunity to learn about the first steps in our onboarding process, Georgetown’s Jesuit values and traditions, key university policies and procedures, and discover a variety of staff resources. New hires will receive an NEO invitation to their Georgetown University email address or can register directly here with an alternate email address. 

Managers who are welcoming a new employee on a monthly hire date or are anticipating hiring delays can send new hire contact information to our Training Assistant at learning@georgetown.edu. If a new employee has not yet received an invitation or cannot attend the next session, please contact learning@georgetown.edu for additional guidance and support.

In an effort to minimize the spread of COVID-19 and keep our community safe, NEO is being conducted through an online Zoom webinar.  NEO sessions are held bi-weekly on Mondays, followed by the Staff Benefits orientation held bi-weekly on Tuesdays. Additional information can be found here.

Locate Your I-9 Documentation
Prior to arrival, you will need to locate the documents needed to complete the required Employment Eligibility
Verification Form (Form I-9). This form must be completed by your third day of work or your hire will be terminated.

The I-9 form is a Federal Law requirement for all new employees to establish your identity and eligibility to work. The
form requires that you produce original and unexpired documents. Photocopies are not acceptable. The list of
acceptable documents is available on the USCIS website or on page 5 of the Form I-9.

Review our Faculty and Staff Benefits
Benefits are an important part of your total compensation. You can access comprehensive information about these
benefits, including current premium rates and descriptions of each health care plan at benefits.georgetown.edu. Click
on the interactive benefits guide located in the middle of the Benefits homepage.

Get Connected

GU Transportation

First Day Checklist

Welcome to Your First Day as a Georgetown University Employee!

Attend New Employee Orientation (NEO)

NEO provides you with an introduction to the University community, our campus and traditions, key policies, and available employee resources. If you do not receive an invitation, send an email to
learning@georgetown.edu (new window). Following NEO, there is also a separate New Employee Benefits Orientation employees can register for here (new window). For additional questions regarding Benefits, call the Office of Faculty and Staff Benefits at 202-687-2500 or email
benefitshelp@georgetown.edu (new window)

Confirm your Georgetown University NetID
You can check the University’s online directory each morning to see if your NetID has been created. To find your NetID go to contact.georgetown.edu, type your last name in the “Search” field and click Search. A directory page containing the NetID that matches your search criteria will appear once your NetID has been generated.

Get Your GOCard
The Georgetown University GOCard is the official identification card of the University. In addition to giving access to the
campus buildings and parking, the GOCard also functions as a debit card for campus purchases such as the bookstore and vending machines. Visit gocard.georgetown.edu/hours-locations/ to review the hours and locations to obtain your
Georgetown University GOCard.

Complete Your I-9 Form
Federal law mandates that you complete the Employment Eligibility Verification Form (Form I-9) by your third day of work.
Instructions for completing this form depend on the campus you will be working. Refer to your offer letter for your designated I-9 contact or find specific campus instructions below:

Activate your Georgetown BOX Account

Box is Georgetown’s secure file storage and sharing service. All current Georgetown students, faculty and staff get 50G of free storage in the cloud. Login here to claim your storage. Introductory training for Georgetown Box can be found on the UIS Training Video Page.

Complete all Tasks in the Georgetown Management System (GMS)

Once you have your NetID and password, go to gms.georgetown.edu to log into GMS, the University’s HR, Payroll and Benefits system. Once logged in you will see an Onboarding request that will take you to a welcome message, important news and a checklist to walk you through a series of tasks to complete:

  • Updating your Personal, Contact and Emergency Contact information
  • Complete Federal, State and Local Tax Elections
  • Set Up Direct Deposit
  • Complete Benefits Elections within 60 days of your start date
  • Complete RESPECT Training

Learn more about how to navigate GMS through our online resource guide for employees.

Review the University Mission Statement and the Spirit of Georgetown
https://governance.georgetown.edu/mission-statement/
https://missionandministry.georgetown.edu/mission/spirit-of-georgetown/

Additional Campus Resources

Campus Tour
Learn more about Georgetown’s campus and traditions on a GU Campus Tour with the Office of Admissions,
take a self-guided campus tour or view our virtual reality walking tour.

Campus Ministry Events

Facilities
For requests or non-urgent repairs to your office, submit a service request form found at:
Main Campus: https://georgetown.oncfi.com/archibus/login.axvw
Law Center: https://www.law.georgetown.edu/your-life-career/campus-services/facilities/

Telephone
Your office contact will arrange your phone set-up with our Telecom Office. Some telephone tips:
If you are on Main Campus:
On Campus Calls: Dial 7 + the last four digits of the number
Off- Campus Calls (including the Law Center): Dial 9 + the number

If you are at the Law Center:
Law Center Campus Calls: Dial the last four digits of the number from any campus phone.
Main Campus Calls: Dial 8 + 687 + the four-digit extension.
Local Calls: Dial 8 + the number

University Directory
Visit contact.georgetown.edu to confirm your information is correct. The information listed should include your
name, title, NetID, office phone number, email address and office location. For instructions on how to modify your
personal and work contact information go to How to update directory information or ask your office contact for
instructions on how to make the changes in GMS. Note only a Department Administrator or HR contact can make
changes to work contact info.

University Policy and Compliance Resources
Georgetown University Policies
Human Resources Policy Manual for Staff & Faculty
Institutional Diversity Equity and Affirmative Action
Requesting Special Accommodations (Disability/Religious/Pregnancy/Other)
Office of Compliance and Ethics

Community Safety, Security, and Health Resources
COVID-19 Resource Center
Georgetown University Police Department
Office of Environmental Health & Safety (EHS)
Georgetown Emergency Preparedness

Additional Helpful Resources:
HR & Payroll Forms
Payroll/New Hire Calendar
University Holiday Calendar
University Information Services (UIS)
New to Georgetown Technology Support
Georgetown Visual Identity

Professional Development

Learning & Professional Development

Training & Professional Development