GMS Business Process Documentation List – March 2019
BUSINESS PROCESSES | DOCUMENTS / INFO REQUIRED FOR BUSINESS PROCESS | UPLOAD DOCUMENT(s) TO GMS? | HR REVIEWER |
---|---|---|---|
Create Position | Position Description Form Position Budget and Classification Form Position Justification Form |
YES, attached to Business Process | |
Create Position – All Temporary Positions | Position Budget and Classification Form Position Justification Form |
YES, attached to Business Process | |
Edit Position Restrictions | Position Description Form Position Budget and Classification Form |
YES, attached to Business Process | |
Freeze Position | |||
Close Position | GMS Comments | ||
Create Job Requisition (Recruiting for Replacement) | Position Justification Form Position Budget and Classification Form Position Description Form For IDEAA Waiver Only supporting documentation including:
|
YES YES YES YES |
|
STAFFING | |||
Hire/Rehire | To upload in GMS
Resume Offer Letter As Needed Emergency EE Status Form Hoya Staffing Terms & Conditions Certification of Minor and Student Status Form (for Non-GU Students) Georgetown Employment Application (For Temporary Employees that did not apply through GMS) |
YES
YES YES YES YES YES YES YES |
|
Change Organization Assignments for Worker | GMS Comments | ||
CHANGE JOB | |||
Promotion | Offer Letter and Updated Resume | YES | |
Demotion | Offer Letter | YES | |
Contract/Term Extension | Renewal Letter | YES | |
Lateral Move | Offer Letter and Updated Resume | YES | |
Reclassification – Promotion | Reclassification Letter | YES
YES YES |
|
Reclassification – Lateral | Reclassification Letter | YES
YES YES |
|
Reclassification – Demotion | Reclassification Letter | YES
YES YES |
|
Change Job Family | To upload in GMS
Resume Confidentiality Agreement Offer Letter As Needed Emergency EE Status Form DC Work Permit for Minors Hoya Staffing Terms & Conditions Certification of Minor and Student Status Form (for Non-GU Students) Georgetown Employment Application (For Temporary Employees that did not apply through GMS) |
YES
YES YES YES YES YES YES YES |
|
Appointment Detail (Data changes including FTE, Business Title, Location, etc.) | GMS Comment | ||
Change Supervisory Organization (within GMS) | GMS Comment | ||
Correction | GMS Comment | ||
Add Additional Job | Offer Letter for Additional Job | YES | |
End Additional Job | GMS Comments | ||
Service Dates Change | GMS Comments | ||
Termination | Resignation Letter for voluntary resignations ONLY End of Term Letter |
YES YES |
|
Contract Contingent Worker | GMS Comments | ||
End Contingent Worker Contract | GMS Comments | ||
COMPENSATION | |||
Request Compensation Change | Acting Pay or Additional Work:
Additional Compensation Form Acquisition of New Skills or New Responsibilities, Internal Equity, Market Adjustment or Retention: Salary Adjustment Justification Form Position Budget and Classification Form GMS Comments |
YES YES YES YES |
Nicholas Bashour |
Request One-Time Payment | Additional Compensation Form
Additional Comp Request Letter |
YES
YES |
Nicholas Bashour |
ORGANIZATION & ROLES | |||
GMS Role Changes | GMS Role Change Forms | NO | |
Supervisory Organization Changes | GMS Sup Org Change Forms & Org Chart | NO | |
Legal Name | Social Security Card or Driver’s License | YES | |
Date of Birth | Birth Certificate | YES |